If a manager cannot see certain pay codes, such as 1.25 Overtime or 1.5 Overtime, when entering timesheets, you need to assign the relevant Personalised Pay Code Group (PPCG) to their record. The method depends on the manager's role and how they are accessing the timesheets.
Before you start
Make sure you have admin access to WFM Admin Dashboard and know which Personalised Pay Code Group (PPCG) contains the required pay codes. If you are unsure, check your own account's PPCG and use that as a reference.
Manager viewing their own team's timesheets
Use this method when the manager needs to see pay codes when managing timesheets for their direct reports within their organisational role.
Go to WFM Admin Dashboard, then select Person Maintenance.
Search for and select the manager's employee record.
Select Personal Groups.
Enter the relevant Personalised Pay Code Group (PPCG).
Select Save.
Manager viewing timesheets outside their organisational role
Use this method when the manager is acting as an admin-level user and needs to see pay codes for employees outside their direct reporting structure.
đNote: If the manager does not have a WFM System User account, you need to create one before you can assign the Pay Code Access Group.
Go to WFM Admin Dashboard, then select WFM Configuration.
Select WFM System Users.
Select the three-dot menu on the relevant user and select View/Edit.
Select Access Privileges.
Select Pay Code Access Group and choose the required group from the list.
Select Save.
Manage a Personalised Pay Code Group
To manage the pay codes within an existing Personalised Pay Code Group, follow the steps below.
Add a pay code to a Personalised Pay Code Group
From the Dashboard menu, click WFM Admin Dashboard, then click WFM Configuration.
Click Pay Code Groups, then select the desired group from the Group Code drop-down.
Click Add, then add the desired pay code from the drop-down menu.
Click Save.
Remove a pay code from a Personalised Pay Code Group
From the Dashboard menu, click WFM Admin Dashboard, then click WFM Configuration.
Click Pay Code Groups, then select the desired group from the Group Code drop-down.
Next to the pay code that needs to be deleted, click Delete.
Click Save.
Delete a Personalised Pay Code Group
From the Dashboard menu, click WFM Admin Dashboard, then click WFM Configuration.
Click Pay Code Groups, then select the desired group from the Group Code drop-down.
Click Delete Group.