Outside Grade Duty (OGD) enables management of scenarios where employees temporarily work in roles outside their contracted grade. OGD is sometimes referred to as Higher Grade Duty (HGD) — there is no difference between the two terms.
Before you start
Ensure the following prerequisites are in place before configuring OGD:
Position and Scale Point must be set up in Payroll before configuring OGD Grades.
The OGD Grades parameter must be enabled via SQL:
INSERT INTO ct_advanced_optionfor TIMESHEETS - PROCESS OGD GRADES.
How OGD works
Data flow
When OGD is active, the system stores and processes data as follows:
The OGD Grade is stored in the
CT_CLOCKINGtable.The mapped Position and Scale Point are also stored in this table.
For employees working OGD, the terms and conditions associated with the mapped Position and Scale Point are stored in
CT_RAIL_OGD_SHIFT_OVERRIDE.
Example calculation (salaried employee)
The following example shows how OGD pay is calculated for a salaried employee:
Base rate: £10.00/hr | OGD rate: £12.00/hr | Hours worked: 8
A standard salary entry is created (8 hrs × multiplier 0).
A negative adjustment removes the base pay (8 hrs × £10.00 = −£80.00).
A positive adjustment applies the higher grade pay (8 hrs × £12.00 = +£96.00).
The system pays the difference (£16.00) against the Outside Grade Pay Code.
Add an OGD Grade
Grade change only
To add an OGD Grade where only the grade changes:
Select Add.
Enter the External Grade Code and Name.
Enter the corresponding Position code.
Enter the corresponding Scale Point code.
Select OK.
Grade change with a shift change
To add an OGD Grade that also includes a shift change:
Select Add.
Enter the External Grade Code and Name.
Enter the corresponding Position code.
Enter the corresponding Scale Point code.
Enter the relevant Resting Shift Type for the associated Calculation Group.
Select OK.
Configure the Outside Grade Pay Code parameter
Navigate to: WFM Admin Dashboard > WFM Configuration > Company > Advanced Options
Parameter | Database Field |
Outside Grade Pay Code |
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📌Note: This pay code is used when an employee works outside their assigned grade. It applies to all employees in the run, including salaried employees, regardless of other rules.