This article explains how to remove a Pay Code from appearing in the Leave Type drop-down list when employees submit leave requests (e.g., Annual Leave).
Why Remove a Pay Code?
Sometimes a Pay Code (Leave Type) may no longer be valid for selection by employees. To prevent employees from using it when submitting leave requests, the Pay Code must be removed from their available options.
Remove the Pay Code from the Personalised Pay Code Group
This method will remove the Pay Code for all employees linked to the relevant Personalised Pay Code Group.
In CoreTime (Back Office):
Navigate to CoreTime
Click System Params
Select Reference K-P
Find Personalised Pay Code Group
Query the relevant Personalised Pay Code Group.
Search for the Pay Code in the group.
Remove the Pay Code from the list.
Save your changes.
In the Portal (WFM Admin Dashboard):
Navigate to WFM Admin Dashboard
Click WFM Configuration
Select Configuration Settings
Find Pay Code Groups
Query the relevant Pay Code Group.
Remove the Pay Code from the group.
Save your changes.
Disable 'Allow Leave Requests' for the Pay Code
This method will disable leave request usage for the Pay Code, but it will remain available in other contexts (e.g., payroll processing if required).
In CoreTime (Back Office):
Navigate to CoreTime
Click System Params
Find Pay Codes
Query the Pay Code in question.
Uncheck the option Allow Leave Requests.
Save your changes.
In the Portal (WFM Admin Dashboard):
Navigate to WFM Admin Dashboard
Click WFM Configuration
Find Pay Codes
Query the Pay Code in question.
Click on Leave Request Settings.
Disable the option Allow Leave Requests.
Save your changes.
Summary
Action | Effect |
Remove Pay Code from Personalised Pay Code Group | Removes the Pay Code from the Leave Type drop-down for all employees linked to that group |
Disable 'Allow Leave Requests' | Prevents the Pay Code from being used for leave requests but leaves it active for other purposes |
Additional Information
If you are unsure which Pay Code Groups an employee belongs to, check the employee’s Pay Code Group assignment in CoreTime or the Portal.
Always communicate changes to Pay Code availability to your HR or payroll teams to avoid confusion.