Before you run the Balance Period End process for a balance, complete the following steps to ensure smooth operation.
Extend company years
Creating additional company calendar years ensures the system can manage time-related processes well into the future. To create a new company year follow the steps below.
Go to CoreTime, then select System Params.
Click Calendars, then select System Calendars.
Enter the Company Number, then click Calendar Years.
Enter the Year, Start Date, and the Number of Weeks.
Click Save.
Extend weekly calendars
Extending weekly calendars prevents errors when generating timesheets or running other time-based operations. To extend weekly calendars follow the steps below.
Go to CoreTime, then select System Params.
Click Calendars, then select System Calendars.
Enter the Company Number, then click Generate Period.
In End Period, enter the week number for the final week of the new year.
🤓Tip: For week 52 of 2025, enter 202552.
Click OK, then Save.
Extend user defined calendars
Extend user defined calendars to avoid disruption in processes that rely on them. To extend these calendars follow the steps below.
Go to CoreTime, then select System Params.
Click Calendars, then select System Calendars.
Click User Defined Periods, then select the Calendar Code you want to extend.
Click Generate Period.
Enter the Start Date, Duration, and Number of Periods, then click Save.
Extend balance calendars
Balance calendars must include at least the next year’s data to support balance calculations. To extend balance calendars follow the steps below.
Go to CoreTime, then select System Params.
Click Balances, then select Calendars.
Enter the Balance Code, then add the new period’s data.
Extend both Calendar Years and Calendar Periods, then click Save.
Create new company holidays
Create public holidays for the upcoming year to ensure correct balance and absence processing. To create new public holidays, follow the steps below in the portal.
Open the WFM Admin Dashboard, then click WFM Configuration.
Click Bank Holiday Schemes.
Click the three-dot menu for the relevant scheme, then click View.
Click General Settings, then click Add.
Enter the Date, Pay Code, and select how you want the hours applied.
Repeat for all required dates, then click Save.