Manager Timesheet Entry allows you to view and edit timesheet records on behalf of employees. The screen is split into two main areas: a timesheet grid (upper half) showing pay code rows with daily hour values, and a clock-in/clock-out grid (lower half) showing individual attendance punch records for the selected period.
Open the screen by searching for "Manager Timesheet Input" in the Evo Navigator.
Screen layout
The screen is organised into five horizontal zones from top to bottom.
Zone | Description |
Toolbar | Employee selector (left), Filter Timesheets dropdown, period date range picker with previous/next navigation and options menu (right). |
Employee info bar | Displays employee name, employee number, appointment ID, and the status dot legend. |
Timesheet grid | Editable weekly grid of pay code rows. Each row shows pay code, type, cost centre, location, one column per day, and a total column. |
Attendance grid | Read-only or editable clock-in/clock-out punch records, displayed below the timesheet grid for the same period. |
Footer action bar | Calculate Attendance and Save Timesheet buttons, fixed at the bottom of the screen. |
Employee selector
The employee selector on the left of the toolbar is a search-driven combo box. It displays the following information about the selected employee.
Field | Description |
Employee name | Full name of the currently selected employee, for example Keith Duffy. |
Role and Appointment ID | The employee's role (for example Colleague) and appointment identifier (for example 708113-503). |
Employee number | The payroll employee number, for example 000063. |
Clear (X) | Removes the selected employee and resets the timesheet view. |
Expand (v) | Opens the employee search dropdown to select a different employee. |
Filter timesheet
The Filter Timesheets dropdown, located centre-right of the toolbar, lets you filter which timesheet rows appear in the grid.
Period date range picker
The period picker on the right of the toolbar displays the currently active pay period as a date range, for example 11-May-26 to 17-May-26.
Control | Description |
Previous (<) | Navigates to the preceding pay period and loads timesheet data for that period. |
Next (>) | Navigates to the following pay period. |
Dropdown (v) | Opens a period selector listing all available pay periods for the employee's appointment. |
Options menu | Opens a context menu with additional period-level actions. |
Period options menu
The options menu beside the period date range provides three actions.
Return to current open period
Returns the view to the current open pay period.
Copy previous weeks
Copies a previous week's timesheet entry into the current open period. Select the period to copy from, then choose one of the following options.
Option | What is copied |
Copy all entries | Pay code, daily hours, and clockings. |
Copy pay code and daily entries | Pay code and daily hours only (no clockings). |
Copy pay code only | Pay code only (no hours or clockings). |
Copy clockings only | Clockings only (no pay code or hours). |
View employee tasks
Displays a list of tasks assigned to the employee for the selected period. From here you can update the start and end time of a task and apply a reason code. Saving updates the roster to reflect the change.
⚠️Important: Budget validation is applied when you update a task's start and end time.
Employee info bar
The info bar below the toolbar displays key identifiers for the currently selected employee.
Field | Example |
Employee name | Keith Duffy |
Employee number | 000063 |
Appointment ID | 708113-503 |
The bar can also display additional information such as work group, department, and location. You can configure what appears here in the Timesheet template settings.
Status indicators
The right side of the info bar shows a colour-coded legend for timesheet row statuses. Each status appears as a filled dot alongside its label.
Status | Meaning |
Rejected | The timesheet row or entry has been rejected and requires correction before resubmission. |
Recode required | The pay code on this row needs to be changed or verified before the timesheet can be approved. |
Approval required | The entry is pending manager or payroll approval. |
Reason code required | A reason code must be provided against this entry before it can be submitted. |
Narrative attached | A free-text note has been attached to this timesheet entry. |
Acting up | The employee is acting in a higher-grade role during this period, which may affect pay calculations. |