As a manager or administrator, you can approve annual leave hours in PeopleXD and send them directly to payroll. Keeping leave balances accurate avoids discrepancies and ensures employees are paid correctly.
Approve and send hours to payroll
Follow these steps to approve annual leave hours and send them to payroll when the pay code requires sign-off.
Enter the annual leave via the Absence Details section and allow it to calculate on the timesheet.
Open the Sign Off Hours screen and sign off the annual leave hours.
Run the Generate Timesheets process to send the signed-off hours to payroll.
📌Note: For closed periods, open the Approve Hours screen instead. Filter by employee, pay code, and date range, then approve the hours.
Best practices for manual adjustments
Follow these practices when making manual adjustments to leave balances.
Always document manual adjustments with clear notes to maintain transparency.
Regularly audit leave balances to identify and correct discrepancies promptly.
Train managers and administrators on the correct use of approval and adjustment screens to minimise errors.