Overview
When a Company Holiday Scheme is linked to a balance, the system manages Public Holiday (PH) adjustments through two key figures:
PH FTE Entitlement
PH FTE Reserved
These values ensure accurate public holiday calculations based on employee work patterns and Full-Time Equivalent (FTE) status.
How the system calculates PH FTE Entitlement and Reserved
Term | Meaning |
PH FTE Entitlement | The total number of Public Holiday days the employee is entitled to, based on the assigned Holiday Scheme and their FTE percentage. |
PH FTE Reserved | The number of Public Holiday days that the employee is rostered to work and therefore has hours reserved for deduction. These are days the system expects to deduct from their annual leave balance because the employee was scheduled to work. |
Key calculation
The system uses the following calculation to determine the Public Holiday adjustment:
PH FTE Entitlement – PH FTE Reserved
This ensures that only Public Holidays that affect the employee's actual work schedule are deducted.
Detailed example
Scenario | Impact |
Employee is rostered to work on a Public Holiday | PH FTE Reserved is increased (hours deducted from leave balance). |
Employee is on a rest day (day off) on a Public Holiday | The system treats this as PH FTE Entitlement only. No deduction is made because the employee is not scheduled to work. |
Factors affecting the calculation
Employee’s FTE (Full-Time Equivalent)
Example:
100% FTE → 10 days PH Entitlement (if the scheme has 10 Public Holidays)
80% FTE → 8 days PH Entitlement
Employee’s Rostered Work Pattern
Only Public Holidays where the employee is scheduled to work are counted in PH FTE Reserved.
⚠️Important: If a Public Holiday (e.g. 7th April) is not appearing in PH FTE Reserved, this usually means the employee was on a REST day (non-working day) for that date. The system ignores Public Holidays when the employee is already scheduled off.
Conclusion
The Public Holiday calculation is dynamic and personalised. It considers:
The Holiday Scheme assigned to the employee or their Work Group
The employee’s FTE percentage
The employee’s rostered work pattern
This ensures fair and accurate adjustments to leave balances based on real working schedules.