📌 Note: Plan your work groups before configuring. Break employees into blocks e.g. employees that do/do not generate timesheets, employees on the same shift type, employees expected to clock etc. Work Groups will fulfil the needs of a high % of employees.
Create a work group in Back Office
Click CoreTime, then click System Params.
Click Work Groups.
Type a meaningful code and description for the Work group.
Select the default Holiday Scheme (list of public holidays/privilege days and payment rules) for this work group. By default, every employee who is put in this work group will inherit this Holiday Scheme. However, the Holiday Scheme can be overridden at an employee level if required
Select the default Shift Type (roster) for this work group. By default, every employee who is put in this work group will inherit this Shift Type. However, the Shift Type can be overridden at an employee level if required.
There are now two options about how to proceed:
OPTION A: If hours for this group are going to be transferred to payroll (e.g. waged employees), then the Payroll Interface section needs to be completed as follows:
OPTION A.X: If the hours need to be transferred to Core Pay, select the Live Timesheets option.
OPTION A.Y: If the hours need to be outputted to a payroll interface file, select the ASCII Timesheets option and select the applicable interface file definition from the LOV.
Turn on the Generate Timesheets indicator. This will ensure that the hours for employees in this work group will be transferred to Core Pay/outputted to a payroll interface file when the Generate Timesheets process is run.
OPTION B: If hours worked for this group are NOT going to transfer to payroll (e.g. salaried employees), ensure that the Generate Timesheets indicator is not turned on.
Use the Pay Frequency drop-down and select the relevant Pay Frequency. If applicable, the drop-down list will include any User Defined Calendars configured for your organisation.
Use the Calculate Default Hours drop-down and select the relevant calculation method. It is standard to set this option to No.
In the General Parameters 2 section, select the applicable Working Time Directive Group from the Working Time Group LOV
In the General Parameters 2 section, always select the Calculate Clockings check box, even if employees will not use clockings.
Configure any other applicable parameters
Click Save.